Data Protection Policy and Privacy Documentation
Develop and maintain a practical data protection policy that reflects how your organisation handles personal information and supports clear responsibilities, governance and everyday compliance.
Clear Data Protection Policies
A data protection policy should reflect how an organisation actually handles personal data and the responsibilities of its people. We help develop and review documentation that is practical, relevant and aligned with the organisation's activities rather than based on generic wording.
We review your processing activities and existing documentation to understand whether your data protection policy and supporting documents reflect how personal data is actually handled. We identify gaps, develop or revise appropriate documentation and help establish a practical review process. Documentation is most useful when it supports real decisions and responsibilities, rather than existing only to satisfy a formal requirement.
How we help with policies and documentation
A Privacy Policy is an essential document for giving individuals transparency about how their personal data is processed. It is one of several policies we can help you develop and review.
Privacy Documentation and Supporting Records
Good privacy documentation provides a useful foundation for accountability and governance. Alongside your policies, that includes privacy notices, procedures, records of processing activities and retention schedules. We can support both individual documents and wider documentation frameworks.
We can support data protection policy development, privacy notices, procedures, governance documentation and the records that sit behind Data Protection Impact Assessments (DPIAs). Where a project needs a full assessment, our DPIA Support service covers it from screening to sign-off.
Keep Privacy Documentation Current
Policies and supporting records need to remain relevant as systems, suppliers, services and processing activities change. We help organisations review documentation and establish practical approaches for keeping it understandable, useful and current.
Developing Effective Privacy Documentation
Our documentation support is suitable for organisations developing or reviewing data protection policies and supporting privacy documentation, particularly where processing activities, systems or responsibilities have changed.
Keeping Policies and Records Current
We focus on documentation that reflects how your organisation actually operates. Our data protection policy support is practical, clear and designed to work alongside your wider governance and compliance arrangements.
Retention policies and privacy notices in practice
Our team has produced a global data retention policy for a multi-brand beverage retailer, set retention guidelines for a London local authority that led to significant savings on storage costs, and updated a UK charity's privacy notice and retention policy.
Read more →Data Protection Policy FAQs
A data protection policy sets out an organisation's approach to handling personal data and the responsibilities of relevant staff.
A privacy policy, often called a privacy notice, is public-facing and tells individuals how their personal data is used. A data protection policy is internal and sets out how staff must handle personal data and who is responsible for what.
Review it at least once a year, and whenever your processing, systems, suppliers or legal requirements change. Giving the policy a named owner and a set review date helps keep it current.
Why organisations choose us
Senior expertise
You work directly with an experienced data protection consultant, not a junior team. The person who scopes your project is the person who delivers it.
Clear communication
We explain what the law requires, what it means for you and what to do next, in plain English.
Practical, proportionate advice
We focus on what matters for your organisation: risk-based recommendations and documents your team will actually use.
Tailored to your organisation
We shape our work around your size, sector, systems and appetite for risk.
Not sure this is the right place to start?
The free review tells you where you stand across the whole organisation, and what's worth doing first. It's the same starting point for every engagement we run.